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Salesforce Marketing Cloud Personalization (Interaction Studio): Implementation Methods

Salesforce Marketing Cloud Personalization (Interaction Studio) is a fantastic platform to add to your marketing toolset. But starting a Marketing Cloud implementation can be daunting, especially when it is as complex as Personalization.

The following sections of this article will detail the implementation approaches available, provide indicative timelines and outline example use cases. However, if you’re wanting to understand a little more about what the tool can offer, you can check out my last article – Salesforce Marketing Cloud Personalization (Interaction Studio): A Beginner’s Guide.

SFMC Personalization Implementation Methods

With any platform like SFMC Personalization, which promises Real-Time Personalization and AI Recommendations, it’s easy to get carried away with what it can offer. However, the key takeaway from this article is that you should focus on what you and your company can achieve, which is particularly important given the tricky interdependencies you’ll face when implementing Personalization.

In a nutshell, the approaches vary from minimal viable product (MVP), where the goal is to implement a baseline as quickly as possible and then build upon it in future iterations, all the way to future-state implementation (FSI), where you depend on use cases to drive large-scale transformation. There is also a halfway house approach of implementing an As-Is, for those who may sit between the two methods above.

Marketing Cloud Personalization Discovery Questions

Thankfully, understanding which method may suit your needs can be easily identified by answering a few simple discovery questions — as laid out by Salesforce in their Implementation of Marketing Cloud Personalization Trailhead.

These helpful questions allow you to ascertain which method will best suit your needs, including:

How often does your company change its website?
Do you have easy access to developer resources?
Are you migrating from an existing tool?
Do other platforms need to be integrated?

What you’ll find is:

MVP is great for companies making constant changes to their website, have easy access to developers, and are not migrating from an existing personalization platform. In other words, it’s a viable method for those who are perhaps new to real-time personalization.
As-Is is great for companies that don’t have immediate access to developers, are looking to migrate from one tool to another and have a few live personalization campaigns ready to migrate.
FSI is the preferred option for companies that less frequently change their website, have limited access to developers, are looking to integrate Personalization with multiple clouds (Marketing, Sales or Service), and have external data sources that need to be integrated.

Marketing Cloud Personalization Implementation Roadmap

Obviously, the implementation roadmap will vary depending on the scope of your project and the implementation approach you’ve decided to use. However, there are some key milestones that will occur in all implementations, as shown in the diagram below, which is based on a typical net-new Personalization implementation with 2-3 use cases.

Roadmap Diagram

From the diagram above, the two key milestones I’d pay the most attention to are the Use Case Discovery and the Blueprint Development.

Regardless of the implementation method, defining a handful of clear and precise use cases before beginning the build is key to ensuring success. As mentioned, it’s easy to get caught up with the wide range of functionality Personalization offers. That’s why understanding the desired outcome is the most effective way of running a successful implementation and ensuring your company gets the most out of the platform. I’ll go on to share a few examples of good use cases later on.

The blueprint document goes hand-in-hand with the sitemap — which is debatably the most crucial part of Personalization. The blueprint helps define which page categories exist, which triggers exist on those pages, what data can be scraped and where it can be scraped from (i.e. DOM vs Data-Layer) for each visit.

Thankfully, to aid with your implementation, the Salesforce Partner Portal can provide a useful template that helps capture all of the information necessary to create your sitemap, and for implementing Personalization. The template covers everything from page types and content zones to events and attributes, and most importantly, where they can be found on your website to make it easier for the developers building the sitemap.

Use Cases

Without sounding like a broken record, use cases can make or break a Personalization implementation. During my first implementation of Personalization, the goal I was given was to deliver Real-Time Web Personalization aka Personalization.

There were no clear KPIs, the website was static and there was nothing to encourage returning visitors, and it made any experiences based on previous visits practically void. The end result was that our very expensive personalization engine sat on the shelf until we revisited the drawing board.

Defining Your Use Cases

In order to avoid making my mistake, don’t be afraid to get granular with your use cases. Once established, it’s easier to build on top of existing use cases with future iterations. So really think about the following aspects when defining your use cases:

Objective – What is it you’re trying to achieve with your personalization? Is it to increase the value per order? Or perhaps to encourage more users to download your app?
KPIs – How are you going to measure the success of your personalization? Is it based on the number of successful completions? What percentage increase in order value would be considered successful?
Approach – Once you know what you’re trying to achieve, you then need to consider the approach. Is it based on visitors from a particular source (Rule-Based) or is it based on trending products (Recipe-based)?
Measurement Approach – There’s no point in creating a personalized experience if there is no control to measure success. Consider what an adequate sample might look like and how long the campaign might last.
Channels – Is this going to be a web- or mobile-led campaign?

There’s no right or wrong answer for use cases and it completely depends on your company’s objectives. But for a typical net-new implementation, 2-3 concise use cases similar to the ones below is a good starting point.

Use Case Definition Example

Use Case	Approach	Channels	KPI	Measurement Approach
Encourage users to complete the onboarding application	Rules Based	Web, Email	No. clicks on CTA, no. applications started, no. applications completed	50% personalized, 50% control
Encourage mobile app downloads	Rules Based	Web, Mobile App, Email	No. clicks on CTA, no. app downloads	50% personalized, 50% control

Once you’ve defined your use cases, keep referring back to them throughout the implementation and when developing your blueprint. The use cases will help keep your implementation focused on the end goal, and help your developers build a sitemap that will be fit for purpose.

Planning is Key to a Successful SFMC Personalization Implementation

As you’ve probably gathered by now, successfully implementing Personalization is closely linked with planning. Defining clear and concise use cases as well as developing an accurate and detailed blueprint, both of which are milestones during the Discovery Phase, are imperative for a smooth implementation. This is true regardless of your chosen implementation method.

As final food for thought, don’t forget to consider your implementation team. Being the tool that it is, Personalization implementations often begin in the marketing department as it’s the marketers who want real-time personalization capabilities. However, even large marketing teams with wide-ranging skill sets will not be able to deliver Personalization alone.

The Personalization Sitemap will require JavaScript developers. Building ETLs will require support from data architects. CRM integration will require CRM administrators. And creating experiences, although there are ready-made templates, may also require HTML and CSS experts. So, consider including wider teams early on in the implementation.

Not only will this help to ensure that those resources are available to support and understand the ask, but it may also help to define use cases that are more relevant and that are also technically viable.

Need help filling the gaps on your team through your Salesforce Marketing Cloud Personalization implementation? Reach out to team Sercante to get their experts on the case.

Original article: Salesforce Marketing Cloud Personalization (Interaction Studio): Implementation Methods

The post Salesforce Marketing Cloud Personalization (Interaction Studio): Implementation Methods appeared first on The Spot.

By Ralph Green|2023-03-24T15:24:22+00:00March 24th, 2023|Categories: Automations, Marketing Cloud, Pro Tips, revive, Setup & Admin|

In today’s international and digital business landscape, modern marketers often coordinate messaging and strategy across multiple countries or regions. Luckily, Marketing Cloud Account Engagement (Pardot) is an ideal tool to support those types of global marketing strategies. That’s because it enables marketers to find a balance between global coordination and initiatives that reflect the challenges and regulations of local markets.

Here are functions and customizations in Marketing Cloud Account Engagement that support an international marketing strategy.

Crossing Language Barriers

One of the most important considerations for an international marketing strategy is delivering high-quality, localized content that doesn’t provide any barriers to engagement through the local language.

Enable international users in a single Marketing Cloud Account Engagement instance

Administrators and individual users within Account Engagement can control the time zone, language and data formats in which the user interface (UI) is displayed.

Languages and locales currently support:

English
Japanese
German
Spanish
French

This can be configured by an Account Engagement admin upon creating a user record. Go to Account Engagement Setting > User Management Users.

Individual users can control their language and locale settings under Account Engagement Settings > Account Engagement > My Profile.

Marketing Asset Creation

While the user interface is limited to languages supported by Salesforce, all marketing assets in Account Engagement can be developed and customized in any language. For the most part, this just involves typing/inserting content in the language desired, but the following points detail areas where advanced customization is necessary to change the display language.

Form error message

The native form error message for lacking required fields in Account Engagement displays in English by default “Please correct the errors below.” This cannot be customized within the form creation wizard, but instead must be customized within the layout template.

To update, navigate to the layout template used by the form (Content > Layout Templates). Navigate to the form tab and replace the message after %%form-if-error%% with the desired text.

The structure may not exactly match the included screenshot if you are using a layout template that significantly differs from the default. Use this reference for Layout Template Form Code to determine what components may need to be updated.

Encoding special characters

You may encounter situations in which characters display incorrectly when importing data to Account Engagement. To ensure all characters display correctly, you have to use UTF-8 encoding.

Always confirm any exported data is edited and saved using UTF-8 encoding to ensure data is not improperly overwritten. To edit data with UTF-8 encoding in Excel, for example:

Export CSV data from Account Engagement
Navigate to Data > From Text (Get External Data) in Excel
Select the CSV export, and chose “Delimited” and File Origin > “Unicode (UTF-8),” then “Comma” to open the data with correct forming in Excel

Any custom layout templates developed for Account Engagement landing pages should also be sure to use UTF-8 encoding. Set the below meta tag in the <head> section of the layout template so any special characters render correctly.

<meta http-equiv=”Content-Type” content=”text/html; charset=utf-8”>

Unsubscribe and Email Preference Center Pages

Account Engagement only allows for one global unsubscribe page, which can limit the feasibility of supporting multiple languages or unique messaging on the page. However, the suggested way to allow recipients to manage communication preferences is the email preference center (EPC) feature, which enables recipients to choose specific segments they would like to be included or excluded from, in addition to universally unsubscribing.

Multiple EPCs can be set up under Account Engagement Email > Preferences Page, so customization to language and included distribution lists can be made per language.

To ensure the correct email preference center is included in different language emails, insert a link, choose “Email Preference Page,” and choose from the list of available pages.

Learn about other customizations that can be made to Pardot unsubscribe and email preference pages.

“Not you?”/Form Reset Link

In the form creation wizard, under 3. Look and Feel > Advanced, is a handy setting to enable a link that allows viewers to reset Account Engagement pre-population and dynamic form functions, in case it is pre-populated with the wrong information (which may be the case due to shared devices, etc.) However, similar to the form required field error message discussed above, this only renders in English by default, in the format “Not Name? Click here.”

To resolve, creating another form layout template update is required. Insert the following script between the opening and closing <head> tag in the “layout” tab of the desired layout template.

<script type="text/javascript" src="/js/jquery/jquery.min. js"></script>

<script type="text/javascript">

//Replace the Not... string

$(document).ready(function(){ var span = $('span.description');

span.html(span.html().replace("Not","Desired Replacement for Not")); span.html(span.html().replace("Click Here","Desired Replacement for Click Here"));

});

</script>

International Privacy and Data Management

With growing international business, also comes managing compliance with the various data protection and privacy laws in place across your target markets. It’s important to consult with your company’s legal counsel to ensure understanding of the regulations across various jurisdictions. Fortunately, Account Engagement includes a variety of features to enable and enforce compliant data collection and protection.

Tracking Cookies

Account Engagement uses a combination of third and first party cookies to track visitor web behavior and build a profile of data on prospects in your database. To customize how cookies behave and allow visitors to opt-out of tracking, you can:

Enable first-party cookies and disable third-party cookies under Account Engagement Settings > Account Settings
Honor “Do Not Track (DNT)” headers under by enabling under Account Engagement Settings > Account Settings
Customize Account Engagement cookie duration via Account Engagement Settings > Account Settings
Display a banner requesting tracking opt-in in some or all countries via Account Engagement Settings > Domain Management > Edit Tracking Opt-in Preferences
Utilize the Tracking and Consent API to integrate with other systems and create custom solutions

Communication Preferences

Many regulations require that explicit and informed consent be collected before a recipient can be emailed marketing materials, as well allow recipients to revoke that consent at any time. Some industries also require detailed records of communications sent. Account Engagement enables this via:

A strict, platform-wide Permission-Based Marketing Policy that requires permission collected before email communications are sent
Enable BCC function on all outbound emails for regulatory archival purposes
Customizable, dynamic forms that allow addition of opt-in and privacy policy acknowledgement fields
Automation to enable confirmed/double opt-in processes.

Additional permission-based marketing resources:

Data Security

Data stored in Account Engagement is kept securely to meet international data processing regulations, along with strict user login requirements.

Here is documentation from Salesforce on these practices:

Other Resources from The Spot on Managing Global Compliance

What’s Next

Need help finding the right mix of Account Engagement solutions to meet your localization and compliance requirements? Reach out to the team at Sercante to get help customizing features and content in your org and enable your global team. And leave us a comment below to let us know any tips or tricks you’ve picked up for managing international teams with Account Engagement!

Original article: Using Account Engagement (Pardot) in a Global Market

The post Using Account Engagement (Pardot) in a Global Market appeared first on The Spot.

By Julian Janssen|2023-03-22T17:02:18+00:00March 22nd, 2023|Categories: Emails & Forms, Privacy & Compliance, Pro Tips, revive, Strategy|

Lead nurturing is a crucial aspect of the marketing and sales process. That’s because not all leads are ready to convert into paying customers immediately. By building relationships with potential customers and guiding them through the buyer journey, organizations can significantly improve their conversion rates, shorten their sales cycle, and ultimately drive more revenue to the business.

Converting Qualified Leads

You’ve probably seen it before. You’ve created a great marketing campaign with lots of potential leads. But for some reason, the leads aren’t converting.

We know that not all leads who enter the sales funnel are ready to convert into paying customers. Even though they’re qualified leads, they may not be ready to buy immediately.

These people have shown interest in your product or service by filling out a form, but they may still be in the early stages of the buyer’s journey — exploring the market or learning more about your company. Or maybe their department doesn’t have the budget right now.

Enter — Lead Nurturing

That’s why it’s crucial to establish and maintain relationships with these prospective buyers and gradually guide them toward making a purchase.

This can be achieved with lead nurturing.

Lead nurturing involves building meaningful relationships with potential customers by providing them with appropriate and relevant content and resources at every stage of their buyer journey.

Despite its name, lead nurturing involves the entire customer journey, from awareness to consideration, decision, purchase, and post-purchase.

Why else should I invest in lead nurturing?

There are so many benefits to building out your lead nurturing programs.

Effective lead nurturing can significantly impact the growth of any organization. By successfully nurturing your leads, you’ll generate more sales-ready leads at a lower cost and drive more revenue.

Lead nurturing through content marketing

This is the basic idea behind lead nurturing through content marketing. Customers today have access to lots of resources, do extensive research, and are pretty knowledgeable about the purchases they make. If a prospect is constantly reminded of your company, gets their questions answered, and feels that your organization can meet their needs, then they are more likely to turn into a customer.

Here are more valuable benefits your organization can tap into with through lead nurturing programs:

Shorten sales cycles by nurturing leads through the sales funnel
Gain trust with your audience and building stronger relationships
Increase your company’s average order value (AOV)
Stay top of mind in your industry
Enable upselling or cross-selling for your products/services

Key Components of a Lead Nurturing Strategy

To implement an effective lead nurturing strategy, consider incorporating the following components:

Invest in a marketing automation tool: This will enable you to streamline and automate your marketing efforts, ensuring each prospect receives the most relevant messages, at the most opportune times.

Conduct surveys: Surveys are a great way to understand what your audience needs and build a connection with them. By gathering personal insights about their pain points, interests, and preferred channel of content digestion, you can make a plan for guiding them toward the end of the buyer’s journey.

Develop a content plan: Content marketing is a valuable strategy that involves creating various types of content, such as blog posts, e-books, whitepapers, webinars, videos, and more. Through content, you can show that you understand your prospects’ needs and help overcome their pain points instead of focusing solely on your own products and services. As you develop your content plan, you’ll need to consider and create content across the buyer’s journey.

Leverage email marketing: Email marketing is a highly effective strategy that can drive the highest return on investment of all digital marketing strategies. By leveraging segmentation and personalization through data and user behavior research, you can increase engagement and conversion rates.

Apply a multi-channel approach: Email has always been the popular method of communication with lead nurturing. But with customers digesting content across various channels, it’s important to understand where your customers are, and communicate with them on those channels. Other channels can include social media, website/landing pages, SMS, etc.

Align sales, marketing, and customer support teams: Nurturing leads is a team effort. Each team has unique insights on the customer that can be uncovered through collaboration. And by aligning across teams, you’ll be able to learn more about the customer and understand what attributes, triggers, and actions identify that a prospect is a sales-ready lead.

Use lead scoring: Prospect scoring lets you assign a numerical value to important actions such as email clicks, file downloads, page views, and form submissions. As prospects engage with your content, their scores increase, which helps you to determine their engagement levels. When those scores reach a threshold and convert to sales-ready leads, they can be passed over to sales for follow-up.

Types of Lead Nurturing Programs

There’s so many types of lead nurturing programs you can run, whether it’s onboarding new employees, welcoming new customers, or a renewal campaign.

Here are some of the ways you can nurture your audience based on where they are in the sales funnel:

New subscriber campaign: Welcome new subscribers with a simple introductory campaign that introduces your brand and lets them know what they can expect from your organization.

Customer onboarding campaign: Use nurture campaigns to manage your customer onboarding. Welcome new customers, provide them with a path to success, answer commonly asked questions, and offer support options.

Re-engagement campaign: Win back the interest of inactive or unengaged leads who haven’t opened your emails, visited your website, or clicked links for a period of time.

Lead recycling campaign: Nurture leads that have been returned to the marketing team by the sales team due to various reasons such as disqualification, losing to a competitor, or becoming unresponsive.

Nurturing Leads Builds Relationships

Lead nurturing is key to any organization’s marketing strategy. By building relationships with potential customers over time, organizations can improve their chances of converting those leads into actual customers.

If you’ve built out your lead nurturing programs and are looking to take them to the next level, check out this blog: 5 Next-Level Tips for Your Lead Nurture Program. Or, reach out to the team at Sercante for help connecting all the dots with your lead nurture program.

Original article: Create a Lead Nurturing Strategy To Boost Sales Revenue

The post Create a Lead Nurturing Strategy To Boost Sales Revenue appeared first on The Spot.

By Rana Mansour|2023-03-11T19:54:53+00:00March 11th, 2023|Categories: Getting Started, revive, Strategy|

You are 72% more likely to keep reading a blog post when the author uses a data point in the first sentence. That’s because sharing numbers makes it sound like you looked at studies related to your topic. And using those statistics in marketing content makes the information you share seem reliable so people find value in it.

But more often than not, marketing writers do a quick web search to find a statistic. Their quick web search takes them to a blog post where the author uses a statistic but doesn’t say where the stat came from. It seems legit enough, so they grab the stat to use in their blog post.

Our dear marketers have the best of intentions. But these wearers of many hats are usually short on time.

Who knows, they may just pull a number out of thin air and hope nobody looks into it.

(seriously, don’t cite the 72% stat I just gave you)

Always Check the Numbers

As someone who’s been proofreading and editing marketing things other people write for almost 15 years, I can tell you that I always double check the statistics authors use.

That’s because the statistics aren’t adding any real value to the piece unless the numbers are reliable and include context around them. Don’t get me started on ChatGPT content pieces.

How to Use Statistics in Marketing Content

I’m not knocking using statistics in marketing content at all. I think it’s super important to research what you’re writing about so you can focus on collective knowledge rather than just your own thoughts. And using numbers does catch the attention of your audience and give you an authoritative voice.

But, there’s a right way to do it. And the wrong way.

The Right Way to Use Statistics in Marketing Content

Let’s get you on the right track so you can use statistics in your marketing content and sound like a boss.

The best way to use statistics is to provide context around the numbers. Then, the reader can understand what the numbers mean to them and truly find value in your content.

Here’s an example of a GOOD use of a stat

“According to a 2022 survey conducted by Content Marketing Institute, 47% of content marketers said they will hire or contract with content producers (writers, designers, photographers, videographers) in 2023.”

Original source that tells you how they came up with the stat

The source we cited here is linked to the original. And the original source includes all the information we need to know to accurately interpret the statistics within the full study. We know it was a 2022 survey from CMI, and the author even provided the survey’s definition of content producers.

After clicking on the link, we find out that On24 sponsored the survey as part of the B2B Content Marketing Report. And the source includes demographic and methodological information on the last slide of the PDF.

Add Context for your Statistics

There aren’t any hard-and-fast rules for providing context about stats to your readers unless your company or organization has defined those rules.

Your company may have well-defined writing style guidelines you can refer to, and I encourage you to follow them. But if your company doesn’t have that worked out already, then you can follow these simple guidelines and share with your teammates. (consistency is awesome!)

Elements that add context to statistics

A link to the original source, and check that the link is working
- Tip: Use a website plugin to check for broken links if you have a lot of content with linked statistics and resources.
A date to indicate the age of the statistic
The name of the source

Who is Your Audience?

You know your audience better than we do. That should guide what information to include with your statistics. Give your audience the information they need to understand why that statistic is important to them.

Things to consider when determining if a source is reliable

On the surface, a statistic may seem reliable when it actually isn’t. The main questions to ask yourself about the statistic are:

What organization collected the information? Look for studies that were conducted by impartial organizations like universities, industry associations like the CMO Council, and research consulting companies like McKinsey and Forrester.
When did they collect it? The study may be old. This is an especially important factor to consider when using statistics related to technology and economics.
How did they collect it? Look for what methodology was used to collect the data. If it was a survey, look for the sample size or geographic area from which the data was collected. These factors can have a big impact on the reliability of the data points and how the data relates to your message.
And why did they collect it? The source may be a study funded by a special interest group that structured the study or presented the results in a misleading way.

Tip for our Salesforce ecosystem readers

There’s a searchable Salesforce Stat Library to make it easier to find statistics from Salesforce annual reports. It includes specific stats about industry trends for people working in sales, marketing, service, IT, manufacturing, human resources, financial services, and public and nonprofit sectors.

The Wrong Way to Use Stats in Marketing

For illustrative purposes, we’ll review the WRONG way to use data points in marketing content.

Here’s a bad example:

“You are 35% more likely to close a deal if you follow up on a lead within 48 hours.”

So what’s wrong with that statement?

The author did not cite their source for the 35% statistic. And because of that, the reader has no idea what that statistic is based on. The study may have been completed in an industry that isn’t relevant to the reader. Or maybe the study is 15 years old, and we all know that sales processes have changed in that time.

Here’s another example:

“When text in a call to action button is changed from second-person viewpoint to first-person viewpoint, clicks improve by 90%. (Campaign Monitor)”

The example includes a link to the source, but it’s not the original source. The linked source tells you the name of the original source without a link to it.

A Google search of the stat and the original source, Unbounce, takes us to a 2013 blog post. The blog post author wrote the post in reference to an A/B testing case study from a consulting client, but it doesn’t provide demographic info or sample details.

The statistic becomes less powerful and when you add context to it:

“According to a 2013 Unbounce client case study, changing text in a call to action button from second-person viewpoint to first-person viewpoint improves clicks by 90%.”

The original example sounds like a generalizable statement. But in reality, the number came from a single test that happened a decade ago. That’s why using the statistic in this case isn’t adding value for the reader.

(Hi Unbounce and Campaign Monitor – we mean no disrespect and hope our links boost your SEO)

What Do You Do When You Can’t Find Reliable or Original Sources

Nobody is forcing you to use that stat. And if they are, then send them a link to this blog post so you can educate them.

The best way to approach the use of stats in your marketing is to lean into information you CAN rely on. And if you don’t have that information, figure out what processes you can put in place to gather reliable information you can use down the road.

You could build a process to survey your clients before and after engaging with your company, and optimize your reporting dashboards to track the results of your efforts over time. Or, maybe your company could benefit from using a subscription service like Statista to get access to original sources.

Do you have cool stats about your audience that you can share?

Maybe it’s time to start collecting data about your audience and community. Lucky for you, there’s lots of tools you can use for collecting data about your audience.

Here’s are blog posts about a few of our favorites:

Stats Are Better When You Add Context

Hopefully this post shines a light on using statistics in marketing content. Despite the best efforts of marketers everywhere, it’s one of those things that I see people get wrong more often than not.

But, you can get it right every time when you provide context to your statistics. Give the reader details like where the information is coming from, how and why it was collected, and what the date was when it was originally gathered or published.

What are your thoughts on using statistics in marketing content? Any fun horror stories to share? Tell us about it in the comments section.

Original article: The Right Way to Use Statistics in Your Marketing Content

The post The Right Way to Use Statistics in Your Marketing Content appeared first on The Spot.

By Ambre Juryea-Amole|2023-02-24T20:36:43+00:00February 24th, 2023|Categories: Getting Started, Real Talk, revive, Strategy|

Our dear marketers have the best of intentions. But these wearers of many hats are usually short on time.

Who knows, they may just pull a number out of thin air and hope nobody looks into it.

(seriously, don’t cite the 72% stat I just gave you)

Always Check the Numbers

As someone who’s been proofreading and editing marketing things other people write for almost 15 years, I can tell you that I always double check the statistics authors use.

That’s because the statistics aren’t adding any real value to the piece unless the numbers are reliable and include context around them. Don’t get me started on ChatGPT content pieces.

How to Use Statistics in Marketing Content

But, there’s a right way to do it. And the wrong way.

The Right Way to Use Statistics in Marketing Content

Let’s get you on the right track so you can use statistics in your marketing content and sound like a boss.

The best way to use statistics is to provide context around the numbers. Then, the reader can understand what the numbers mean to them and truly find value in your content.

Here’s an example of a GOOD use of a stat

Original source that tells you how they came up with the stat

Add Context for your Statistics

There aren’t any hard-and-fast rules for providing context about stats to your readers unless your company or organization has defined those rules.

Elements that add context to statistics

A link to the original source, and check that the link is working
- Tip: Use a website plugin to check for broken links if you have a lot of content with linked statistics and resources.
A date to indicate the age of the statistic
The name of the source

Who is Your Audience?

Things to consider when determining if a source is reliable

On the surface, a statistic may seem reliable when it actually isn’t. The main questions to ask yourself about the statistic are:

What organization collected the information? Look for studies that were conducted by impartial organizations like universities, industry associations like the CMO Council, and research consulting companies like McKinsey and Forrester.
When did they collect it? The study may be old. This is an especially important factor to consider when using statistics related to technology and economics.
How did they collect it? Look for what methodology was used to collect the data. If it was a survey, look for the sample size or geographic area from which the data was collected. These factors can have a big impact on the reliability of the data points and how the data relates to your message.
And why did they collect it? The source may be a study funded by a special interest group that structured the study or presented the results in a misleading way.

Tip for our Salesforce ecosystem readers

The Wrong Way to Use Stats in Marketing

For illustrative purposes, we’ll review the WRONG way to use data points in marketing content.

Here’s a bad example:

“You are 35% more likely to close a deal if you follow up on a lead within 48 hours.”

So what’s wrong with that statement?

Here’s another example:

“When text in a call to action button is changed from second-person viewpoint to first-person viewpoint, clicks improve by 90%. (Campaign Monitor)”

The example includes a link to the source, but it’s not the original source. The linked source tells you the name of the original source without a link to it.

The statistic becomes less powerful and when you add context to it:

“According to a 2013 Unbounce client case study, changing text in a call to action button from second-person viewpoint to first-person viewpoint improves clicks by 90%.”

(Hi Unbounce and Campaign Monitor – we mean no disrespect and hope our links boost your SEO)

What Do You Do When You Can’t Find Reliable or Original Sources

Nobody is forcing you to use that stat. And if they are, then send them a link to this blog post so you can educate them.

Do you have cool stats about your audience that you can share?

Maybe it’s time to start collecting data about your audience and community. Lucky for you, there’s lots of tools you can use for collecting data about your audience.

Here’s are blog posts about a few of our favorites:

Stats Are Better When You Add Context

What are your thoughts on using statistics in marketing content? Any fun horror stories to share? Tell us about it in the comments section.

Original article: The Right Way to Use Statistics in Your Marketing Content

The post The Right Way to Use Statistics in Your Marketing Content appeared first on The Spot.

By Ambre Juryea-Amole|2023-02-24T20:36:43+00:00February 24th, 2023|Categories: Getting Started, Real Talk, revive, Strategy|

Looking for a way to view your Marketing Cloud Account Engagement (Pardot) data within Salesforce? Not fully satisfied with data you’re able to view in the Account Engagement Reports? Well, you’re not alone. This is a comprehensive guide to B2B Marketing Analytics — what it is, what you’ll get out-of-the-box, and how you use the B2BMA dashboards.

What is B2B Marketing Analytics?

B2B Marketing Analytics (B2BMA) is a CRM Analytics App designed specially for B2B Marketers. It uses your Salesforce-Account Engagement connector to package up and display your Account Engagement data and enables several datasets to help you assess your sales and marketing performance. B2BMA comes out-of-the-box with default dashboards intended for various stakeholders on your team.

If you’re trying to view Account Engagement data within Salesforce, B2BMA should be your primary tool. It offers a wide range of data that can significantly improve your visibility into the ROI of your marketing campaigns, combining both marketing and sales pipeline data.

Key terminology within B2BMA

Dataset

Datasets are simply sets of source data (like an Excel table). These datasets are formatted and optimized for interactive exploration.

Note: With B2BMA Plus (a feature available with an upgrade) you can actually control how frequently the data syncs between Account Engagement and Salesforce.

One example of a dataset may be your Account Engagement Prospects (see screenshot below).

Lens

A particular view into a dataset’s data (like a query). Use a lens to visualize your data and perform exploratory analysis.

You’ll get these four lenses out-of-the-box:

Pipeline Deals
Campaigns (Pardot Campaigns)
Lead Sources
Lifecycle Snapshot

Navigation: CRM Analytics App > All Items > Lenses

Example: Revenue by Campaign Type (see screenshot below)

Filter

Filters are used to narrow down results. Standard filters vary by dashboard. Keep in mind, you can add filters to a dashboard, but they may not filter all lenses within the dashboard. Some filters may also require customization.

Example: See all email engagement in a fiscal year

Dashboard

A Dashboard in B2BMA is a curated set of charts, metrics, and tables based on the filtered data from one or more lenses. These are typically designed to be used by a specific audience (e.g. Marketing & Sales Leadership). You’ll get these five dashboards out-of-the-box:

Navigation: CRM Analytics App > All Items > Dashboards

Pipeline Dashboard

Offers you a view of your sales funnel from Visitor to Prospect to Opportunity (Won/Lost). You’ll see the following metrics:

Visitors
Prospects
Marketing Qualified Leads (MQLs)
Opportunities (Open and Closed)
Velocity metrics

Engagement Dashboard

Offers a comprehensive view of your Account Engagement assets (think: forms, landing pages, emails, etc.) and how they’re performing and influencing your pipeline. You’ll see engagement metrics (opens, clicks, CTR, submissions, submission rate, etc.)

Marketing Manager

This is a combination of the previous two dashboards (Pipeline + Engagement) allowing you to see the overall performance and influence of your campaigns. You’ll see the following metrics:

Marketing Asset Engagement
Pipeline Deals
Revenue per Campaign

Account-Based Marketing

You’ve likely heard of ABM before — but did you know there was a B2BMA dashboard built specifically for that purpose?

This dashboard monitors your ABM campaign performance and helps you take a deeper look at how Contacts and Opportunities from a specific Account are engaging with your marketing assets. You’ll see the following metrics:

Account details
Pipeline by Account
Revenue win percentage
Stage value by Account

Multi-Touch Attribution Dashboard

This dashboard shows you how influential each of your marketing campaigns are during each stage of the sales lifecycle. It offers you three different attribution models to choose from: First Touch, Last Touch, and Even Distribution.

Within this dashboard, you’ll see these metrics:

Revenue
Total Value
Cost
ROI
Top Campaigns
Revenue by Channel

Example: Multi-Touch Attribution Dashboard with Even Distribution (see screenshot below)

App

A CRM Analytics (B2BMA) App contains dashboards, lenses, and datasets in any combination that makes sense for sharing your data analysis with colleagues. Apps are like folders — they let you organize your data projects and control sharing across your team.

The included apps depend on your specific licenses.

Navigation: CRM Analytics App > All Items > Apps

Template

A Template is a framework for analytics apps that comes preset with KPIs and data visualizations.

Navigation: CRM Analytics > “Create” > “App”

Functional terminology

Faceting

When Faceting within a dashboard, you can select part of a graphic, and the rest of the metrics on the dashboard filter by that selection.

Example: In “Revenue Share by Campaign Type”, click on “Web Marketing”

The dashboard will update to show to “Web Marketing” Salesforce Campaigns

Data Flow

A Data Flow is a process that combines and summarizes several objects into datasets.

Examples:

Connecting your Opportunities to your Accounts
Modifying or creating datasets requires customization

Navigation: CRM Analytics > Data Manager > Data Flows & Recipes > Data Flows

Metric

A Metric is a quantitative value, such as revenue or exchange rate. You can “do math” on measures.

Example: Calculating total revenue

Dimension

A Dimension is a qualitative value that’s useful for grouping and filtering your data.

Example: Region, product name, model number, or Opportunity Status

Group

A Group is a collection of data based on a specific dimension.

Example: Product name or account.

Access and navigation within B2BMA

How do I get a license?

Access to B2B Marketing Analytics is dictated by the number of licenses you have. To check your licenses, go to Setup > “Company Information” via the Quick Find box > Scroll down to “Permission Set Licenses” and look for “B2B Marketing Analytics”.

Where do I find it?

Access the Analytics Studio App by clicking the App Launcher and typing in “Analytics Studio.” Select “All Items” in the sidebar under “Browse,” then click “B2BMA Analytics” under “Apps.” Open the default dashboards and start exploring them

How to navigate B2BMA

Considerations for default B2BMA dashboards

The default dashboards are designed for a general audience, so they may need to be customized to suit your organization

We don’t recommend editing or saving over the default dashboards. Instead, make a copy of the dashboard by clicking the “Clone in New Tab” option. Salesforce makes regular updates to the default dashboards, which will overwrite any changes you have made (only when you choose to “reconfigure” the app).

Reach out to Sercante with any questions regarding B2BMA customization capabilities.

Exploring and sharing B2BMA dashboards and datasets

Within B2BMA, you can dive deep into the data using “Explore” functionality, viewing different lenses and reviewing the datasets, fields and filters. You can also share dashboards, giving access to critical team members, post the dashboards to feeds, export them or download them.

Exploring

Want to know more about the data behind the chart? Click “Explore” to open a copy of the lens and review the datasets, fields, and filters. You can switch the visualization to a table view

Note: Not all filters will be shown here – click the “query mode” button to see all details

Sharing

Clicking the “Share” button at the dashboard level gives you:

Give access – Showing who has access to the dashboard
Post to a Chatter feed
Export to quip
Get URL – only users with access to the dashboard can view the link
Download – download an image of the full dashboard

Clicking the “Share” button at the lens level gives you:

Post to a Chatter feed
Export to quip
Download – download an image of the full dashboard or a CSV/Excel file

Adding to Lightning Pages:

You can embed your B2BMA dashboards in Lightning Record Pages in SFDC
- Use the “Tableau CRM Dashboard” component
Only users with the B2B Marketing Analytics permission set assigned will be able to view the embedded dashboard

Ok – I understand everything else. Now how do I make updates to B2BMA?

B2BMA updates become available on the regular SFDC release schedule.

How do I know if there’s an update?

If an update is available, you’ll see the “Reconfigure app” option when you open the B2B Marketing Analytics app
- Click “Reconfigure app” and go through the steps to update
The updates aren’t required – you don’t have to do them if you don’t want to
- Click the info icon to see what new features are available so you can determine if it’s worth upgrading

Engagement History Dashboards

Engagement History Dashboards looks at your various marketing assets (forms, landing pages, emails, etc.) and how they are performing. They also look at how they contribute to your opportunity and sales pipeline.

Engagement History Dashboards are powered by CRM Analytics.

They allow you to:

Visualize engagement data on a variety of records
Show slightly different data based on the object (e.g. Opportunities, etc.)
Filter to show data relevant to the specific record that’s being viewed

What does this look like on the Account object?

On a given Account, click the “Engagement” tab to see the most active Contacts and the Campaigns they’re engaging with. Use the filters to apply a date range, choose an asset type, etc.

Engagement History Dashboards on Page Layouts

At this point, you’ve probably added Engagement History Dashboards to these Page Layouts:

Campaigns
Accounts
Contacts
Opportunities

Only users that have been assigned the “Analytics View Only Embedded App” permission set can see these dashboards. Your Account Engagement edition determines how many licenses are available.

Considerations for Engagement History Dashboards

Here are a few things you should keep in mind about these dashboards:

The “Analytics View Only Embedded App” gives users access to Engagement History Dashboards, but not Analytics Studio/B2B Marketing Analytics
- We recommend assigning this permission set to your Sales & Marketing leads
Engagement History Dashboards aren’t supported in Internet Explorer 11
Dashboards embedded on Leads, Contacts, or Person Accounts can only show data for one Business Unit at a time (delete if your client doesn’t have multiple MCAE BUs)
The Opportunity dashboard relies on Opportunity Contact Roles and dates
- If data is missing from the Opportunity dashboard, it’s usually because no Opportunity Contact Roles are assigned
For emails sent through Engagement Studio, the Account Engagement Engagement History dataset includes send data only for programs that were created after December 14, 2018

Learn more about B2B Marketing Analytics

B2BMA is an incredibly valuable CRM analytics tool to help improve your visibility into your marketing and sales data, including many out-of-the-box dashboards built for a variety of stakeholders in your business.

Here at Sercante, we’re a huge fan of the Salesforce Trailblazer community. We highly recommend bookmarking the B2B Marketing Analytics Implementation Guide – a comprehensive resource that includes dataset information, field definitions, etc.

You should also check out these blog posts to learn more about B2BMA and what it can do for you:

Have any B2BMA roadblocks you’re looking to solve? Reach out to the team at Sercante or tell us about it in the comments.

Original article: The Essential Guide to B2BMA Dashboards (with Screenshots)

The post The Essential Guide to B2BMA Dashboards (with Screenshots) appeared first on The Spot.

By Grey Idol|2023-02-21T14:00:36+00:00February 21st, 2023|Categories: Analytics & Reporting, Getting Started, Pardot, revive, Setup & Admin|

One of the most common assignment needs for Salesforce leads and cases is to circulate these via a round robin assignment process. But assignment in the marketing, sales or any other team for that matter does not necessarily stop at these objects.

A common way to round-robin assign items is by using an auto number field and formula to create a round robin ID, which can be used in case or lead assignment rules or with other automation tools.

But, this can sometimes be difficult to maintain when users leave the organization or change roles and responsibilities. It may also fall short when you have other process complexities, like handling holidays and PTO.

What if there was another way to manage the assignment of standard and custom Salesforce objects like leads, tasks, or opportunities?

This blog will walk you through a custom opportunity Salesforce round-robin process. And what’s even better is that this solution can be used for lots of objects in Salesforce, which do not typically have assignment rules (or do!)

Create Two New Salesforce Custom Objects
A custom assignment process can be created using multiple components and is intended to be more accessible to manage than other solutions with the help of two new custom objects.

To make the assignment of an object more manageable; we first need to create two custom objects; Assignment Group and Assignment Group Members.

Assignment Group

First create a new custom object called “Assignment Group.”

A record of this custom object signifies a group or team that you would like to round robin through to assign specific records (i.e. North America Sales Team).

Assignment Group Member

Create a second custom object called “Assignment Group Member” and create a Master-Detail Relationship on this custom object so that this is the detail record in the master detail relationship with Assignment Group.

Next, add a lookup field to the Assignment Group Member to the User object and the following fields:

“Last Assignment Date” : Data Type: Date
“Out of Office Start” : Data Type: Date
“Out of Office End” : Data Type: Date
“Active” : Data Type: Formula
- AND(
  Out_of_Office_End__c <=TODAY(),

TODAY()<= Out_of_Office_Start__c )

Create Your Assignment Groups & Members

Now that you have your custom objects built, you can create your Assignment Group Records. You may have one Assignment Group or Multiple; depending on the objects or groups that you like to assign. For example; you may have an Onboarding Assignment Group to Round Robin Onboarding Tasks within the Onboarding team and a Regional Sales Team to distribute opportunities to your Sales Reps in a particular region.

Once the groups have been created; you can add your Group Members. For a user to be part of the assignment queue, they must be part of the Assignment Group with their own Assignment Group Member record.

Users must be related to the Assignment Group Member Record through the custom lookup field on the object. Additionally, the member will not be assigned records if the custom checkbox of “Active” is false. This checkbox is calculated based on the formula which assesses whether the current date/time is within the Out of Office Start and End dates.

The last assignment date can be manually edited but is filled in automatically within the Round Robin Assignment Flow.

Round Robin Assignment Flow

The final step to facilitate the assignment for a flow that is triggered when the record you are looking to assign is created (in most cases, although this could be triggered when a field is updated).

Create a record triggered flow

You can set this up by creating a record triggered flow, and selecting the object you would like this to be triggered on. Set your entry criteria for the flow, whether that is for a task with a certain subject or an opportunity at a certain stage.

The second element in the flow is a decision element, which you can select by clicking on the plus under the entry criteria. This decision element has been added to decide the team/group to round robin and branch into two paths based on the opportunity location. If you only have one Assignment Group for this object, you can move onto the next stage without adding the decision element.

Add a Get Records element

The next step in the flow is to add a Get Records element to find the relevant Opportunity group for the North America path. Add a filter to retrieve the Assignment Group record where the “Name” of the Assignment Group equals the relevant Group name which you would like to retrieve and store the first record only and store all fields.

Add second Get Records element

Next, add a second Get Records element after this to retrieve the Assignment Group Members in this assignment group.

You can do this by selecting the object Assignment Group Member and entering the “Assignment Group” field, with the operator “equals” and the Assignment Group record Id from the previous Get records element.

Add an additional filter to only return Assignment Group Members that are active (eliminating any Assignment Group Members on Annual Leave or Unavailable for Assignment).

This time, we will still retrieve the first record, but the sort order is key here to ensure that the round robin works as expected and the oldest recently assigned member is selected. You can do this by setting the sort order as “Ascending” and Sort by as “Last Assignment Date.”

Update the owner of the record

The final step in this path is to update the owner of the record to be the retrieved user from this Get element.

Add an Update Records element to the flow, and select “Use the record that triggered the flow.” Select the relevant field to update — in this case Owner — and select the User from the Get Assignment Group Member User Id element.

See if your flow looks like this

Repeat the steps on the other decision paths as needed. The flow should look something like this, if you have multiple assignment groups to round robin in the flow.

Additional Considerations

Consider creating a custom Rollup Summary on the Assignment Group object to record the number of Assignment Group Members in the Assignment Group. You can also filter this to show only active Assignment Group Members.
If any changes are made to the name of the Assignment Group record or any additional Assignment Groups created; this must be updated in the Round Robin Assignment Flow.
Make sure to debug and test the flow before making this live to make sure that everything works as desired.
You can also add in a Send Email Action to the flow or a Custom Notification to notify the user of the assignment at the end of the flow.
Ensure that the necessary users have access to the tabs created of the custom object; you could delegate permissions to Team managers to manage the users available to round robin and annual leave.

Great Solution for Complex Salesforce Object Routing Needs

In summary, this solution can help all teams with complex object routing needs or for admins who would like a more manageable solution than other round robin configurations.

The ability to assign records to users and consider availability in a front end facing way allows records to be actioned in an efficient manner; removing wasted time re-assigning records for users that are on holiday or have left the business.
If you need further assistance with your business automation needs, feel free to reach out to the Sercante team where we can help you build scalable business solutions.

Original article: How to Create Custom Salesforce Round Robin Processes

The post How to Create Custom Salesforce Round Robin Processes appeared first on The Spot.

By Nathalie Coles|2023-02-16T21:26:18+00:00February 16th, 2023|Categories: Marketing Automations, Pro Tips, revive, Strategy|

Lead nurturing programs play a critical role in the sales process. That’s because nurtured leads have a shorter sales cycle and generate more sales-ready leads at a significantly lower cost. Luckily for you, the Marketing Cloud platform has extensive capabilities to create a sophisticated, multi-channel, automated lead nurturing program.

Here are five tips to take your lead nurture program to the next level utilizing the best of breed marketing automation capabilities in Salesforce Marketing Cloud.

Tip 1: Put lead scoring and grading to work

With Marketing Cloud, you have lots of options for lead scoring.

This is especially true with the Marketing Cloud Account Engagement (Pardot) platform. The lead scoring and grading that comes out of the box has endless capability and flexibility.

Check out this blog post for a deeper dive into lead scoring and grading in Pardot.

But we’re going to focus on lead scoring and grading in Marketing Cloud Engagement here.

Marketing Cloud Engagement (SFMC) Users

If your Marketing Cloud setup doesn’t use the Account Engagement platform, there are other third-party resources that can provide both lead and account ranking scoring.

Third-party lead scoring and grading tools

SalesWings provides an easy to install, cost effective solution to deliver real-time lead scoring based on web activity and other factors. Once installed you can visually see a predictive score of Hot, Warm or Cold based on a wide variety of criteria right in the platform.

And don’t forget to consider account-based ranking as well. Utilizing platforms like Demandbase you can take the lead ranking to the next level by understanding how that account or company converts. For example, Demandbase can provide key stats like number of engaged people, sales touches all bubbling up to a tier ranking to help add additional color to your ranking system.

Tip 2: Use CASE function to simplify rankings

This one is for Marketing Cloud Engagement (SFMC) users. If you have multiple scoring variables like a lead and account ranking, utilize the CASE SQL function in your automation to consolidate rankings into one simple rank.

The multiple scoring variables could be generated from third-party platforms like Saleswings/Demandbase or internally through a custom lead/account scoring process.

Take this example below on how you could approach taking the two rankings and determining one combined ranking of Hot, Warm and Cold.

To execute this in Marketing Cloud Engagement Automation Studio, use the CASE function to do the IF/THEN (or in this case WHEN/THEN) to populate the “Lead_Ranking_Simple” field in the Journey data extension with the combined ranking.

If you are not comfortable with SQL check out the DESelect application where you can quickly and easily create this custom relationship without having any SQL knowledge.

Source: DeSelect

Note: For more information on how to use the CASE statement in a variety of ways, check out Mateusz Dabrowski’s site, which goes into great detail on this function.

Tip 3: Focus on essential lead nurture journey functionality

There are three essential activities or areas of functionality in Journey Builder:

The entry event
The decision split
Object activity

Focusing on these areas will have the greatest impact on the overall performance and scalability of your automation solutions.

Note: Read this blog post from Kirsten Schlau for more info about using Journey Builder.

The Entry Event

Here’s a typical lead nurture journey in Marketing Cloud Engagement where you can see these activities in action. Let’s take a closer look at the most important of these three activities, the Entry Event.

The Entry Event functionality determines the list of contacts who will enter the Journey. It’s the start of any journey and determines the capability of all functions that follow. A poorly set up entry event will limit functionality and cause problems down the road so spend your time to ensure a proper set up.

Let’s take a look at the two most populated entry event types:

Data Extension
Salesforce Data Entry Event

Data Extension Entry Event is the most commonly used version. In this variation typically a SQL query based automation is running behind the scenes pulling in leads from synchronized data extensions based on a variety of filter criteria across multiple objects.

Advantages

The advantage to using a Data Extension Entry Event is the flexibility and complete customization of the subscriber segments to be pulled into the journey.

Disadvantages

The disadvantage is you are limited by the minimum 15-minute sync timeframe of records from the Salesforce CRM environment. So the fastest you’ll be able to enter in a subscriber based on Salesforce data is once every 15 minutes. Another small disadvantage is this entry event requires your team to be comfortable with SQL and it creates a separate marketing automation asset to support.

Another popular option is the Salesforce Data Entry Event which pulls in any object that has a contact, lead or user to be used as a subscriber for sending.

Advantages

Advantages of this entry event is that it’s pretty close to real time (1-2 minutes). As soon as a lead is created or updated based on the criteria designated, the subscriber will enter the journey. This option is also easier to support as it eliminates the need for the automation solution working in the background.

Disadvantages to this event is that you are limited by the filter settings in this entry event setup. If your filtering criteria involves multiple fields across multiple objects a SQL based automation fed entry event might be the better path.

Tip 4: One-to-one content personalization

Here are three ways to deliver a 1-to-1 customization of your journey content utilizing Content Builder functionality and simple ampscript and HTML coding.

First method – Personalization of subscriber values

In each email send you can populate an unlimited number of data about your subscriber in data extensions. To leverage those data points in the content simply add %% before and after the data point.

For example to render the first name in the subject line:

Enter in %%FirstName%% right in the subject line block:

Or if you’re not sure what the exact data point is called or the exact format you can use click on the Personalization Icon in your editor toolbar.

Second Method – Dynamic Content Blocks

Utilize out-of-the-box functionality in Content Builder to vary entire sections of content in an email using Dynamic Content Blocks.

In this example, the focus of the email content changes based on the product selected by each lead indicated on the lead record.

The end user will see custom content in the email:

In Content Builder, first create separate content blocks for each product featuring a photo and copy points. Then drag over a dynamic content block onto your email canvas.

And follow the steps to (1) select a default content to appear and (2) content variations based on the data coming from the lead object. In this case, if the “Product__c” field contains “401K” or “Credit Card Processing,” then the content will change.

Third Method – Custom links

Utilize ampscript and HTML to create custom links that add value to the recipient.

In this example, we’re creating a hot lead notification that will be sent to the owner of the lead. We’re populating this email with all the relevant data points in the data extension using the %% functionality mentioned above. We also have custom links so that when the lead owner clicks on the link it will take them right into the Salesforce CRM environment.

To execute this type of functionality utilize ampscript inside of the email content in the following approach:

Set your Lead ID variable based on the field value in the send data extension.
Use the CONCAT function to pull in the remaining part of the standard Salesforce lead record url.
The first part of the Lead url.
The variable set above.
The last part of the Lead url.

And then to make the link clickable utilize a standard A Tag in HTML combined with the RedirectTo ampscript function.

Tip 5: Notify sales of hot leads in multiple ways ways

Marketing Cloud Engagement has a variety of options to creatively notify sales right in the Salesforce CRM platform through tasks and or sending highly personalized “Hot Lead” emails as mentioned above.

Let’s walk through utilizing the Object Activity in Journey Builder to either create or update records in the Salesforce CRM environment, in this example creating custom tasks.

Select the Object Activity and select the task

(1) Select “Task” in the search and (2) select Task. You’ll want to “Create New” task.

Then (1) Fill in all required fields and utilize the data binding functionality to personalized fields where necessary.

For a higher complexity of field personalization (2) utilize what is called “data binding” in the Journey Builder UI to personalize each task and pull in the lead rank score.

To grab these “data bindings” for any variable to personalize follow these steps:

Step 1. Create your subject line defining the variables that will be brought in to personalize: “Attention!, you have a HOT Rank lead for Company: XYZ”

Step 2. In a separate document like in Notepad, create a template for the subject line identifying each of the variables needed to populate in your variable code.

Step 3. Select the Subject field in the Task.

Step 4. To create the handle bar “data binding” code for the lead score variable (1) Select the Journey Data dropdown, (2) Select the variable and (3) the handle bar code will appear in the subject.

Step 5. Copy the code and paste it into your notepad. Repeat the process for the Company and any other variable to be personalized.

The syntax in the Notepad should look like the following:

Step 6. Copy this line of code and paste it into the Subject Line space and Save.

When you generate a task it should look something like this:

Step 7. Paste this syntax into the Subject field to populate a custom 1-to-1 subject that will help the Sales team cut through the clutter in all their tasks.

Here’s an example of documentation on “data bindings” in this blog article from Rafal Wolsztyniak titled SFMC Tips and Tricks Challenge. You’ll need to scroll through the article as it covers a variety of tips.

Start Nurturing Leads Like a Salesforce Pro

Hopefully this article has given you a few tips on how to take your lead nurture programs to the next level in the Salesforce Marketing Cloud Engagement platform.

There are limitless possibilities in this platform, and we’re all eager to learn and improve our programs. Please share any discoveries you find as you explore ways to build successful automation solutions for nurturing sales leads.

Original article: 5 Next-Level Tips for Your Lead Nurture Program

The post 5 Next-Level Tips for Your Lead Nurture Program appeared first on The Spot.

By Timothy Ziter|2023-02-10T21:01:10+00:00February 10th, 2023|Categories: Marketing Automations, Marketing Cloud, Pro Tips, revive, Scoring & Grading, Strategy|

Like the title says — if you’re a Salesforce user, then you should be deleting your marketing contacts on a regular basis.

Okay, hear me out.

Of course I don’t mean all your contacts. And I don’t even necessarily mean delete delete (in some cases). Let me explain.

As marketers, we hoard and protect our contacts like dragons guarding our treasure. Our instinct is to grow — and keep — our contacts database as large as possible. After all, more contacts mean more people for the ever-demanding funnel.

But I’m here to tell you: stop it.

Why? Because as with many things in life, quality over quantity is what should matter here, even within the gaping maw that is the top of the funnel.

And for more reasons than you think. Here are the three main ones.

Reason #1: Salesforce Puts a Cap on Contacts

Let’s start with the purely technical and perhaps thoroughly obvious: Salesforce gives you a finite number of contacts to keep. The number you can have varies depending on the plan you’re on and the optional number contact block add-ons you purchase.

No matter how adequate that number may seem at the time, it will start being not enough very shortly if you don’t have any safeguards in place.

Furthermore, the criteria for what counts towards this limit differs between Marketing Cloud Engagement (or MCE, formerly Marketing Cloud) and Marketing Cloud Account Engagement (MCAE, formerly Pardot… I know one day we’ll get used to the rebrand).

In Marketing Cloud Engagement:

MCE Edition	Pro	Corporate	Enterprise
Base Contact Count	15k	45k	500k

Any Contact record (aka, any record on a sendable data extension with a unique ContactKey) on the All Contacts list counts towards MCE’s Contact Count limit. This includes:

Mobile contacts
Email subscribers
Any contacts from synchronized data sources (e.g., Salesforce objects).

This is also why it is best practice to use a single ContactKey across Mobile, Email, and Synced Data Sources to prevent duplicates from unnecessarily eating up your Contact Count.

You can monitor your Contact Count using the All Contacts list in Contact Builder.

Fun gotcha moment: If you’re syncing Salesforce Leads and Contacts and a Lead converts into a Contact, MCE will still count that synced Lead record and the new synced Contact record as two Contacts because they will still have two separate ContactKeys.

Fun gotcha moment #2: Even if you reduce the number of records on your synced sendable data extension, your All Contacts list count may not change.

You will need to do some additional manual work here to enable contacts deletion from MCE if you haven’t done so already. Go to Contact Builder > Contacts Configuration and then choose the contacts you want to delete.

If you want to mass delete a large number of contacts, you will either need to:
a) import a list of contacts back into MCE (counter-intuitive, I know) and then configure MCE to delete your contacts based off of that list
– or –
b) create a REST API call to mass delete your contacts.

In Marketing Cloud Account Engagement (Pardot):

MCAE Edition	Growth	Plus	Advanced	Premium
Contact Blocks	10k (additional 10k blocks are $100/month	10k (additional 10k blocks are $150/month)	10k (additional 10k blocks are $300/month)	75k (additional 10k blocks are $400/month)

Fortunately, this is more straightforward. Any prospect record with a mailable status counts towards your mailable database limit.

That’s it. You can keep an eye on your mailable database limit from the Pardot Settings tab.

Reason #2: Privacy Features Aren’t Going Away

In September 2021 as part of the iOS 15 updates, Apple rolled out Mail Privacy functionality that allowed its users to easily create throwaway email addresses for form fills (a common practice that many were already doing, Apple just automated it).

Eight years prior to that, Google had broken up its Gmail inbox into tabbed categories in a better effort to keep “less important” emails — like marketing emails — from clogging up your immediate inbox. This year, Google will officially sunset its use of third-party cookies for tracking.

Suffice to say: more privacy features are coming into play and more consumers are concerned with how their data is being collected, stored, and used.

This is all great for consumer privacy, but less so for our marketing efforts.

Without intervention, we could face the possibility of having a database where a sizable portion of our contacts are, at best, completely unengaged, or, at worst, aren’t actually legitimate contacts in the first place.

Reason #3: You’re Skewing Your Metrics

Now take the nightmare scenario in Reason #2 and think about what this does to our precious email metrics. If we consistently send to a database of unengaged or non-legitimate contacts, leading to artificially low open rates and potentially high bounce rates, we’re skewing our own engagement rates from the start.

And if we’re relying on our engagement rates to determine campaign KPIs and attribution, we’ll have already introduced flawed data into our analysis.

How to Keep Your Marketing Contact Database as Clean as Possible

Okay, you’ve made some good points, I hopefully assume you’re thinking. So what can I do?

Well I’m glad you asked, because I have some tips for both Marketing Cloud Engagement and Marketing Cloud Account Engagement users.

Implement a Cold Leads Strategy

This is where I’m asking you to look deep inside yourself and fight against the marketer’s urge to hold onto all your contacts (or leads or prospects or whatever terminology you want to use here) for as long as possible under the hope that they’ll re-engage if you happen to send the right message at the right time.

Sure, you can always purchase additional space for more contacts, but why keep throwing more money after bad? Showing a little less mercy now will improve your marketing efforts later. As an additional consideration for MCE users, you also have to contend with a cap on how many communications you can send per subscription term. So why waste them?

Use Automations to Keep Your Database Clean

To start with, you can automate this process through features like: Automation Rules and Engagement Studio Programs (for MCAE) or Automation Studio and Journey Builder journeys (for MCE).

But the rough idea is to do the following:

Step 1: Put a quantifiable limit on how long you’ll consider someone who hasn’t engaged with any of your communications as “active.” This can be an actual time limit or after a certain number of consecutively unopened emails.

Step 2: Move these cold contacts somewhere else. Take them out of your regular communications, whether it’s through tags, a separate list segment, or a separate data extension. It’s time to put these contacts on a separate slower, low-frequency campaign.

Step 3: Send them an email again in a few weeks, maybe even months. Maybe send them another one later if you’re still full of hope. Give them a few more last chances to show engagement. The goal here is to check for a pulse, not necessarily to market anything at this point. This may also be the place where you can A/B test a few subject lines with pretty low stakes.

Step 4: If they re-engage: great! You can return them to the fold (or better still, use this opportunity to find out what their content preferences are by pointing them to an email preference center and letting them self-select their interests). If they don’t engage, get rid of them.

Put them in the recycle bin if you’re a Marketing Cloud Account Engagement user (bonus: if you keep these prospects in the recycle bin, MCAE will automatically restore the prospect if they show signs of activity later on).
Or, delete their record and unsync them in Marketing Cloud Engagement (we’ll talk about how to do this in a moment).
You may even want to consider deleting the corresponding Salesforce record, because Salesforce has a data storage limit too.

If the idea of permanent deletion is too daunting, you can always export them to a spreadsheet and archive them elsewhere. You’ll still have the contact information, but it won’t be taking up space within your database.

Clean Out Your Hard Bounces

Make it routine to regularly clean out (or update) your contacts who have a hard bounce status.

In addition to viewing your engagement metrics for each email send, MCAE also offers a helpful overall Email Bounce report on your prospects (you can find this under Pardot Reports > Marketing Assets > Emails > Email Bounces).
With MCE, you can automate a query of the Bounce Data view and Subscriber statuses in Automation Studio.

Yes, both MCE and MCAE will (eventually) stop emailing any address with a hard bounce status. Yes, MCAE will automatically render a prospect with a hard bounce status as unmailable, meaning that the prospect won’t count towards your contact limit.

But in MCE, even if you can’t send emails to a Contact with a Bounced status, the contact will still count towards your Contact Count. And whether you’re using MCE or MCAE, if the contact has a corresponding Salesforce record, that record will also contribute to Salesforce’s overall data storage limit.

Furthermore, discrepancies between your segmentation lists or data extension numbers and what your email deliverability numbers actually are could cause some initial confusion among any users who aren’t aware of the automated mechanisms MCAE and MCE use to keep you from sending to unmailable addresses.

Be Selective about Salesforce Syncing

Being selective about who in your Salesforce database gets synced to MCE or MCAE will not only ensure that you aren’t sending marketing emails to contacts who shouldn’t be getting them (e.g. contacts who have not explicitly opted in, partners, vendors, and other operational contacts), but will also help you manage your contacts cap.

MCAE gives you the option of controlling this via Market Data Sharing rules.
Similarly in MCE, you can use a boolean field on an object to determine if the record gets synced or not.

In both cases, you will need to have automations in place that will determine the criteria for your sync trigger.

Now with MCE, let’s talk about the vexing problem of Leads and Contacts and the potential for duplicates. As mentioned earlier, even if your synced Salesforce Lead converts into a now synced Contact, your now defunct Lead record will still count towards your Contact Count.

How to manage this? Build criteria into the automation that updates your MCE boolean syncing field to unsync the Lead when it converts.

The Leads object has a number of different Lead Conversion-related fields you can use for your criteria — I like using the IsConverted boolean field, for example.

Use a Double Opt-in Signup Process

Using a double opt-in signup process for when a new contact is created is good practice to comply with various global data privacy laws and confirm a contact’s genuine interest in receiving your marketing emails. It also has the helpful benefit of verifying whether or not the email address on record is real.

While this isn’t a 100% foolproof guarantee that a contact still isn’t using a throwaway email address, it will cut down on the number of outright junk emails entering your database.

Pay Attention to Auto-Replies

The deluge of autoresponders and out-of-office replies that result when you send an email to a large list can be a painful constant in a marketer’s life depending on a) whether you’re using MCE or MCAE (MCE has pretty robust Reply Mail Management functionality) and b) what processes you or your organization have set up to manage auto-replies.

But there’s a silver lining to all this: what is being said in these auto-replies can be telling, especially in cases where the auto-reply lets you know that the contact is no longer going to be using the email address you have on record for them (usually in cases where the contact used an educational or organizational email address).

Creating a filter for key phrases often found in auto-replies where a contact is moving on from their organization (“moving on,” “leaving,” “no longer affiliated,” etc.) can give you a heads-up on removing that contact from your own database instead of waiting for the pending hard bounce when that email account is deactivated (which can range from very soon to months to never, depending on the organization’s offboarding process, or lack thereof).

Save yourself from another auto-reply in your inbox, the contact taking up space in your database, and sending who-knows-how-many emails to an abandoned address.

Keeping Your Database Clean is an Ongoing Thing

Contact caps in your marketing database can feel like imaginary numbers to contacts-hungry marketers until their Salesforce Account Executive sends that dreaded over-limits notification. While it’s tempting to simply pay more to keep expanding your database cap, the cost does add up and it doesn’t address the root issues that could be impacting your database.

Without a little routine maintenance and ruthlessness to weed out your unengaged contacts and outright bad email addresses, your database can very easily become a hot mess, and any cleanup efforts thereafter will only become more challenging the longer it is allowed to go on.

But a smart strategy (with help from a little automation) to filter and clean up your marketing database will not only be more cost-effective, but will maintain the integrity of your data.

Have any hot tips to share for keeping your contact list clean? Tell us in the comments.

Original article: Why You Should Delete Marketing Contacts Regularly

The post Why You Should Delete Marketing Contacts Regularly appeared first on The Spot.

By Sarah Smith|2023-02-08T15:54:25+00:00February 8th, 2023|Categories: Getting Started, Real Talk, revive, Setup & Admin, Strategy|

In the Myth of Sisyphus, an essay by French philosopher Albert Camus, Sisyphus is sentenced to a punishment where for eternity, he must roll a boulder up a mountain. When he reaches the top, the boulder rolls back down the mountain and he must go back and start over.

Sound familiar? Some days our Salesforce platform administrators feel like they take one step forward and five steps back.

Salesforce admins might get a bunch of requests that are handled swiftly, which just leads to more questions and requests. And then what about the latest Salesforce release that just went live? When will they have time to review much less implement all of the new sales efficiency features that the company is paying for? Oh, and they heard about some new Pardot features that could help the marketing team streamline their efforts, but…when will they be able to test, implement, and train them?

Even the best admins really can feel like they are rolling the boulder of Salesforce up the hill to the top only to have it roll back down to the bottom. But your admins don’t have to feel like Sisyphus!

Those Poor Sisyphus Admins

Luckily, we’re in the best ecosystem in the world. Not only are there many other admins in the Ohana to commiserate with, but there are more resources for support than you can shake a stick at.

What can be done to help with the Salesforce boulder?

There are lots of options out there. So, I’m starting with the top 6 types of Salesforce resources that your admins can call on when the boulder has them feeling defeated.

Resource #1: The Trailblazer Community

There are thousands of people all over the world online at any hour of the day who are ready and willing to answer questions. This is great for difficult puzzles and you don’t know where to turn. It is also a place to research solutions and maybe even answer some questions. The Trailblazer community questions and answers are invaluable for Salesforce and Pardot administrators. I am also a huge fan of groups that push out information regularly which will be helpful for learning too! I recommend setting up your email preferences to get a weekly digest to stay on top of updates.
Top picks:

Release Readiness Trailblazers – surfaces all the most up to date information about the 3X a year releases
Admin Trailblazers – regular posting from Salesforce and #awesomeadmins
Salesforce Automation – we all love automation in Salesforce and there are great discussions here for learning more!

Resource #2: Salesforce Slack Communities

There are quite a few slack communities that have sprung up over the years that offer a way to have conversations with other people that can help you work through issues or puzzles in real-time. These are great not only for getting questions answered but they’re also great for community building.

Ohana Slack – A Slack workspace for all the Salesforce clouds and products. This space could be a lifeline for puzzled admins.
Pardashian – very active Slack workspace that is all about Marketing Cloud Account Engagement (aka Pardot). All the major stars in the Pardot world are there – Lara Black, Jenna Molby, Jen Kazin to name just a few. If your tech stack touches Pardot, you will find great resources here.
How to SFMC – a Slack dedicated to Salesforce Marketing Cloud community of users. Expect lively conversations! If your tech stack touches Salesforce Marketing Cloud, you will find great resources here.

Resource #3: Salesforce YouTube Channels

Sometimes text and reading can only go so far in helping me. I often go to YouTube to find more members of the community and Salesforce themselves posting short-form videos that give insight into the actual clicks needed to do the thing you need to do.

Salesforce Support – Salesforce Support produces many short form “:how to videos” that can be just what you need to learn how to solve a problem.
Salesforce Admins – Salesforce Admins is another channel from Salesforce. They product videos targeted specifically towards admins – there could be interviews.
Salesforce Ben – This long running blog also has a top-notch channel with great explainer videos.

Resource #4: Salesforce Influencers on LinkedIn

There are some great people in the community on LinkedIn posting articles and newsletters about Salesforce, Pardot, and Marketing Cloud. What’s great about this is you can ask questions directly to the author and get answers. Because LinkedIn is such an important part of people’s digital footprint and tied so closely to their career, I’m seeing a lot of experts sharing great insights there.

Apex Hours – This Community led LinkedIn newsletter leans to the technical but anyone interested in gaining skills with declarative development (i.e Flow), will find a hime
Jordan Nelson – self-taught Salesforce wizard who shares actionable tips every single day!
Pei Mun Lim – writes about Salesforce through a project management and business analysis lens. Plus great cartoons!
Jodi Hrbek – A functional Salesforce expert who shares great content focussed on empowering admins

Resource #5: Local Trailblazer User Groups

Getting out there and meeting Salesforce users is super helpful for experienced and new administrators alike. At these free meet-ups, there are sessions about new tools, creative solutions and of course socializing with other Salesforce professionals. There are hundreds of groups around the world that are organized around roles (i.e. Developers, Admins), or interests (i.e. Women in Tech, Non Profits).

Resource #6: Bring on a Managed Services partner

What is great about this Is you get the benefit of an embedded resource without the cost associated with adding additional headcount to your team. With Salesforce Partners, like Sercante, when you sign on to the Managed Services Program you’ll not only have a dedicated engagement manager, but you’ll also have the whole Sercante team of experts behind that person providing input, guidance, and ideas.

It’s really the best of both worlds. The right managed services partner has your back when it comes to new features and what to look out for in upcoming releases. They’ll work with you to build a roadmap based on your priorities and a backlog of items that may be under your radar.

Salesforce Community Resources are Your Admins’ Best Friends

It is true that your Salesforce platform administrators may often feel overwhelmed and like they are constantly struggling to keep up with the demands of their job.

They may feel like they are taking one step forward and five steps back, and like they are unable to keep up with the constant stream of requests and new features. This can lead to feelings of frustration and exhaustion.

Burnout among Salesforce admins is real. But it does not have to be that way.

With these resources, administrator support can be self-served. Or, you can reach out to Sercante today to talk about our managed services offerings!

Original article: 6 Resources to Keep Your Salesforce Admins Moving Forward

The post 6 Resources to Keep Your Salesforce Admins Moving Forward appeared first on The Spot.